Basically, you are required to know several types of reports, which are:
- Society/School Report
- Report to the Principal
- Police Report
- News Report
- Book Report
Now, it is ridiculous to study all types of report, when you might find out that only certain type of report usually come out in the examination. Nonetheless, it is not harmful to learn all of it. Let's do quick review what kind of reports usually come out in the SPM examination?
SPM 2004 - A report to the principal & SPM 2009 - A report to the principal
What it means, you only have to learn the report to the principal seeing that it is more relevant to the students, and don't waste your time to put so much emphasis on other types of reports, well, keep your fingers crossed that it stays like this.
Let's zoom in, what is exactly and how it looks like, the Report to the Principal. Beforehand, this kind of report is a formal account of an incident which happened in school. The purpose is for the principal as to carry out an investigation and take action. Thus, the report is addressed to the school principal.
Format (This is just suggestion, by the way, the maximum marks for report is usually around 3)
Step 1: The first part is as follows (Just suggestion, no harm to follow):
Step 2: Address the receiver, write down the name of principal and the school as well.
Step 3: Next line, write down the name of the sender (May be omitted cuz we know the sender from the signature, that's common sense. )
Step 4: Next two lines, the subject and date of the report.
Step 5: Write your report in sections or paragraphs.
Step 6: It is MOSTLY written in PAST TENSE. Do remember that, you are reporting.
Step 7: End your report with a clear ending, by making an inference/ suggestion.
Step 8: Lastly, don't forget to sign your report on the left-hand side. You may include your post if you have one.
As I mentioned, there are various formats; nevertheless, as long as you stick to the 3 vital formats: To whom, Title and Name of the Sender. That's my 2 cents. :)
This is how the marks being awarded: